Candidates Page
Candidates are submitted to active job postings by Vendors. Depending on the hire type chosen on your job posting you may want to screen candidates, conduct interviews, skills testing, etc. prior to making your final selection for the role.
Watch the video tutorial here:
Step-by-step instructions:
To view a candidate submitted to a job posting, choose Candidates from the left sidebar.
Pro Tip: You can also access the candidate(s) profile via the Candidates tab on a job posting or the New Candidates section on the Dashboard.
The dropdown menus will default to display Candidates: Not Hired and Postings: All In Last 180 Days. You can sort by selecting different statuses from both of these dropdowns.
You can narrow your view by enabling the My Postings toggle. By selecting the Column Chooser, you can add or remove columns to this page, click the header of any column to sort against that column, and click and drag a column to a different position.
Once you set your filters and columns, click Export and choose Excel (.xlsx) or Comma Separated (.csv) to extract your data for reporting purposes.
By clicking on the candidate's name, you can view all of the details the vendor has shared regarding this candidate. The profile consists of:
- Status
- Basic info
- Scheduled items (if applicable)
- Financial information
- Any notes the vendor has provided, or confidential notes within your organization
- A resume and any other requirement/attachment set on the submittal
- History details
Whenever a candidate is submitted, the hiring manager and 'coordinating by' of the job posting will be notified via a system-generated communication directly in their designated email.
Sharing a candidate with your team
To share a candidate's information with others on your team to review:
- Select the Email to Hiring Managers button from the candidate's profile.
- A listing of all managers that are in SimpleVMS will populate.
- Place a checkmark next to the manager(s) that you wish to send this candidate's information.
- After you have made your selections, you can enter a note to send in addition to the candidate information to your team.
- Once you select Send Emails, the manager(s) you selected will receive an email with this candidate's information to review.
Updating a candidate's status
As you review a candidate, update their status so your team and the vendor know where things stand:
- From the candidate's profile, select a new status from the Status dropdown.
- Select Save Candidate Changes.
Hiring a candidate
When you are ready to hire a candidate:
- Open the candidate's profile by clicking on their name.
- Review the candidate's details, financial information, and attachments to confirm everything is in place.
- In the Status section, select Hired from the Status dropdown.
- A Start Date field will appear. Enter the candidate's first day. This field is required.
- Select Save Candidate Changes.
Once the candidate is hired:
- The candidate becomes a worker. A View Worker button will appear on their profile so you can open the new worker record.
- The new worker will receive a welcome email with their login information.
- The vendor who submitted the candidate will be notified that the candidate was hired.
If you need additional assistance with the Candidates page, please contact SimpleVMS support at 888-255-8918 ext. 2 or support@simplevms.com.