Vendors are required to either attach or confirm that they possess specific pre-employment documents in order to submit a candidate for a posting. These documents, as well as the positions for which they are required, may vary.
Required Pre-Employment Items
- Attached on Submittal
- The vendor must attach the physical file to the candidate's profile during the submission process for the job posting.
- The system will automatically generate a description for the file on behalf of the vendor.
- The vendor must attach this file type before being permitted to submit the candidate.
- For all job postings categorized as Temp-to-Hire, it is required to attach a resume during the submission process.
- Pre-Employment
- The physical file is not required at the time of submission.
- Once a candidate is submitted, the system will automatically generate scheduled tasks to attach the necessary files to the candidate's profile within one day of submission.
- Example
- Drug test, background check, and training are pre-employment items.
- You can also set up pre-employment requirements to be activated when a candidate is marked as Accepted / Cleared To Start.
- This can be found within the Pre-Employment section located in the Admin tab.
- Once the required items are attached to the candidate's profile, you can proceed to finalize the scheduled task.
- Vendor Retains
- For this requirement type, the vendor is only required to confirm that they possess this information in their records.
- If a drug test result needs to be retained, this information will be displayed for the vendor during the candidate submission process.
- The system will prevent the vendor from submitting the candidate unless the required attestation is confirmed.
- Upon hiring, the worker's profile will display the name of the recruiter who confirmed that the necessary requirements were on file, facilitating clear auditing and accountability.
- Not Required
- The term Not Required indicates that there is no obligation to attach this document for any candidate at any stage of the process.
Pre-Employment Item Specifications
- Company settings
- These are the company defaults
- Go to Admin -> Company Settings, and you will see where these items can be specified.
- Additionally, any custom requirements set by the client can also be specified in this section.
- Site
- You can also specify requirements that are unique to a particular site.
- This will take precedence over the company settings.
- If the setting is configured to Default, the system will refer to the company settings and job titles for guidance.
- Job Title
- Pre-employment requirements can be defined for each specific job title.
- This setting will take precedence over both site and company setting.
- If the setting is configured to Default, the system will refer to the company settings and site for guidance.
- Job Posting
- When creating a job posting, the system will automatically populate the required pre-employment items according to the settings established in the company, site, and job title settings.
- Pre-employment requirements can also be customized for each individual job posting.
- Simplified View will need to be toggled off.
