---
title: Creating an Expense
description: Vendors can create expenses for workers to correct potential bill rate issues, hour discrepancies, bonuses, or true expenses reimbursing the worker for goods or services the worker purchased directly.
---
[Skip to content](https://help.simplevms.com/vendor-creating-an-expense#main-content)
English
Show submenu for translations
Open main navigation
Close main navigation
- English
Show submenu for translations
- Contact us
Contact us
How can we help you?
- There are no suggestions because the search field is empty.
1. [Help Center](https://help.simplevms.com/?hsLang=en)
2. [Vendor Help](https://help.simplevms.com/vendor-help?hsLang=en)
3. [Time & Expenses](https://help.simplevms.com/vendor-help?hsLang=en#time-expenses)
# Creating an Expense
## Vendors can create expenses for workers to correct potential bill rate issues, hour discrepancies, bonuses, or true expenses reimbursing the worker for goods or services the worker purchased directly.
#### Watch the video tutorial here:
#### Step-by-step instructions:
1. To create an expense, choose the **Time & Expenses** page from the left menu.
2. Click **Add Expense** at the top right-hand corner of the page.
3. Select the worker from the dropdown for whom you'd like to add an expense.
*\*Note: For ended workers, expenses can only be added within 30 days of their end date. If an expense needs to be added beyond this timeframe, please submit the period start and end dates, expense date, cost, and a description of the expense to [support@simplevms.com](mailto:support@simplevms.com).*
4. Adjust the period start and end dates for the expense based on the work week when the expense occurred. Click **Add Item**, and enter the expense date, cost, and a description of the expense.
If the taxable compensation box is checked, this item is considered compensation-related, and tax should be applied. If this expense is considered a 'pass through' expense, such as reimbursement for items already taxed, uncheck this box when creating your expense.
*\*Note: Selecting an expense template from the dropdown will automatically populate the applicable fields.*
5. If you need to edit an expense item, click the pencil icon or the trash can icon to delete the expense item.
6. Once finished, click **Add Expense** at the bottom of the page.
If you need additional assistance creating an expense, please contact SimpleVMS support at 888-255-8918 ext.2 or support@simplevms.com.
- [Client Help](https://help.simplevms.com/client-help?hsLang=en#main-content)
- [Vendors](https://help.simplevms.com/client-help?hsLang=en#vendors)
- [Candidates](https://help.simplevms.com/client-help?hsLang=en#candidates)
- [Reports](https://help.simplevms.com/client-help?hsLang=en#reports)
- [Invoices](https://help.simplevms.com/client-help?hsLang=en#invoices)
- [Job Titles](https://help.simplevms.com/client-help?hsLang=en#job-titles)
- [Dashboards](https://help.simplevms.com/client-help?hsLang=en#dashboards)
- [Workers](https://help.simplevms.com/client-help?hsLang=en#workers)
- [SimpleFLX](https://help.simplevms.com/client-help?hsLang=en#simpleflx)
- [Teams](https://help.simplevms.com/client-help?hsLang=en#teams)
- [Job Postings](https://help.simplevms.com/client-help?hsLang=en#job-postings)
- [Admin](https://help.simplevms.com/client-help?hsLang=en#admin)
- [Time & Expenses](https://help.simplevms.com/client-help?hsLang=en#time-expenses)
- [Home](https://help.simplevms.com/client-help?hsLang=en#home)
- [Report Guides](https://help.simplevms.com/client-help?hsLang=en#report-guides)
- [Vendor Help](https://help.simplevms.com/vendor-help?hsLang=en#main-content)
- [Job Postings](https://help.simplevms.com/vendor-help?hsLang=en#job-postings)
- [Workers](https://help.simplevms.com/vendor-help?hsLang=en#workers)
- [Invoices](https://help.simplevms.com/vendor-help?hsLang=en#invoices)
- [Reports](https://help.simplevms.com/vendor-help?hsLang=en#reports)
- [SimpleFLX](https://help.simplevms.com/vendor-help?hsLang=en#simpleflx)
- [Submitted Candidates](https://help.simplevms.com/vendor-help?hsLang=en#submitted-candidates)
- [Applicants](https://help.simplevms.com/vendor-help?hsLang=en#applicants)
- [Dashboard](https://help.simplevms.com/vendor-help?hsLang=en#dashboard)
- [Time & Expenses](https://help.simplevms.com/vendor-help?hsLang=en#time-expenses)
- [Admin](https://help.simplevms.com/vendor-help?hsLang=en#admin)
- [Clients](https://help.simplevms.com/vendor-help?hsLang=en#clients)
- [Home](https://help.simplevms.com/vendor-help?hsLang=en#home)
- [Contact Us](https://help.simplevms.com/contact-us?hsLang=en)
- [SimpleVMS + Avionté Integration](https://help.simplevms.com/simplevms-aviont%C3%A9-integration?hsLang=en)
- [Worker Help](https://help.simplevms.com/worker-help?hsLang=en#main-content)
- [Time Off Request](https://help.simplevms.com/worker-help?hsLang=en#time-off-request)
- [Web Punching](https://help.simplevms.com/worker-help?hsLang=en#web-punching)
- [SimpleFLX](https://help.simplevms.com/worker-help?hsLang=en#simpleflx)
- [SimpleVMS KB](https://help.simplevms.com/simplevms-kb?hsLang=en)
[](https://simplevms.com)
[mailto:email@email.com](mailto:email@email.com)
Copyright © 2026, SimpleVMS
```json
{
"@context" : "https://schema.org",
"@type" : "VideoObject",
"contentUrl" : "https://21629475.fs1.hubspotusercontent-na1.net/hubfs/21629475/Knowledge%20Base%202.0/Vendor%20-%20How%20to%20Create%20an%20Expense.mp4",
"dateModified" : "2025-03-21T19:11:45.684Z",
"duration" : "PT1M24.408S",
"height" : 892,
"name" : "Vendor - How to Create an Expense",
"thumbnailUrl" : "https://21629475.fs1.hubspotusercontent-na1.net/hubfs/21629475/Knowledge%20Base%202.0/Vendor%20-%20How%20to%20Create%20an%20Expense.mp4/medium.jpg",
"uploadDate" : "2023-07-21T18:24:18.759Z",
"width" : 1910
}
```